Time spent in meetings must be productive in order to satisfy the budget holder that money has been well spent.

Listed are a few points you may wish to consider:

  • Are your objectives clear?
  • Can all of your key speakers attend?
  • Know your delegates, their dietary requirements and the locations they are travelling from?
  • Know your speakers audio visual needs and copy the venue in to all correspondence in this regard.
  • Is car parking included in the rate - do you want it to be?
  • Do you need disabled facilities.
  • Be clear as to who is paying for what, eg wines with dinner so that there is no discrepancy when the final bill is presented.
  • Check the terms and conditions of the venue's contract.

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