When you have decided upon your chosen venue, Calder will formally confirm with the venue, clearly outlining the finer details of your event.

We can also assist in the detailed organisation and administration of your event, and will be pleased to liaise directly with your chosen venue.

After you have confirmed, your chosen venue will usually expect you to sign a contract to guarantee the booking. Calder have specialists within the Conference Department who check contracts on behalf of our clients - we have evidenced that over 40% of venue contracts have errors on them that may materially affect your event in some way.

Once an agreement is reached on the contractual terms, we will endeavour to negotiate modified terms and conditions with them - this helps should you need to postpone, amend or cancel the event in the future. Our association with the HBAA and MIA, means we can utilise our membership status to achieve, at the very least, the minimum terms generally adopted as industry standard.

When we feel confident that the terms and conditions being implemented are satisfactory, we will advise the venue to raise a contract with you.

Free Service

Our service is FREE and will save you valuable time and resources by eliminating the frustrating and time consuming task of searching for hotel accommodation. We also take care of the administration, saving you valuable time and administration costs.

Contact us